Truffle hunting with dogs
Funding a staff truffle hunt: calculate the actual employee contribution
Paying half of the €99 individual workshop leaves €49.50 for the employee. That calculation excludes transport. For a group outing, start with the accepted quotation and specify which items the staff committee funds before announcing a price.
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Your business guide : Truffle outings for staff groups and companies in Drôme: choosing a real hunt
The committee contribution and supplier price are separate amounts
La Truffe française offers a three-hour hunt and tasting workshop at an individual reference price of €99 including tax. A discounted group price is agreed after contact and confirmed by quotation. The staff committee then decides its contribution on its chosen basis. A 50% subsidy does not mean the supplier offers a 50% discount: the workshop invoice and its allocation are separate decisions.
On the individual reference alone, 25% is €24.75, leaving €74.25 for the participant; 50% is €49.50, leaving the same amount. A fixed €40 contribution leaves €59. These are calculation examples, not a group quotation or a funding rule imposed on your committee.
Transport can change the announced price
Calculate the outing budget as workshop quotation total plus transport plus any services booked separately. Our workshop excludes transport, accommodation and a full meal. If the committee funds only the workshop, the other items still need to be allocated. State that basis in the staff offer; saying half is covered does not by itself identify the final amount.
For an equal split between those paying, use: amount per participant = (agreed budget − staff committee contribution) ÷ number of paying participants. The agreed budget includes every item to be shared; the contribution depends on which items the committee has chosen to fund. If some participants receive different funding, calculate each category separately.
Entirely illustrative example: 20 adults × €99 including tax gives €1,980 for the workshop. Adding an assumed €400 for transport booked elsewhere, with no other items, gives a €2,380 total budget. The table compares two funding decisions for that same budget and 20 paying participants.
The €400 transport is a calculation assumption, not a coach price offered by the House. The €1,980 uses the individual reference; a group quotation may give a different total. Repeat the calculation with the accepted amounts and number of paying participants instead of copying this example into your announcement.
Scroll the table sideways to read every column.
| Basis for the 50% contribution | Committee contribution | Balance to share | Amount per participant |
|---|---|---|---|
| Workshop only: €1,980 | €990 | €1,390 | €69.50 |
| Entire outing: €2,380 | €1,190 | €1,190 | €59.50 |
A fixed budget needs a clear limit
With a fixed committee contribution, fewer paying participants can mean a higher balance for each person. Check the quotation’s attendance basis and withdrawal terms before opening registration. Transport and workshop costs do not necessarily fall in the same proportion as attendance; check their terms separately before recalculating the employee contribution.
Actual attendance remains limited to 40 people, including children. The number paying may differ, but that does not change capacity. Have your usual adviser check eligibility for your funding, accounting treatment and any committee obligations. These calculations establish a budget; they assert no entitlement to a subsidy or tax benefit.
Personal purchases remain a separate item
Truffles and wine bottles purchased personally after the workshop are outside the collective budget confirmed in the quotation. Keep these optional expenses as a separate item: they should not increase the employee contribution already announced. Truffle purchases depend on availability; the group page sets out the sales terms.
Before opening registration, your document can state the confirmed programme, total outing price, committee contribution, balance due and excluded items. The organisation guide provides an enquiry to adapt; the group sheet gives the programme to circulate. Wait for agreement on the quotation and confirmation from the House before announcing a booking.