Staff groups
Planning a staff truffle-hunting outing: budget and preparation
To organise a staff outing in Suze-la-Rousse, choose your group format and set aside three hours for hunting and tasting. This guide gathers the decisions to make together: dates, budget, participants’ needs and the information to share with them.
Written by the La Truffe française teamUpdated on
What should you prepare before requesting a staff-group quotation?
Gather the headcount, including adults and children, two possible dates, planned transport and access or dietary requirements. State that the group can follow explanations in French. Confirm the programme, total including tax and postponement terms before final registrations. Any contribution from the French works council (CSE) is decided separately; it does not set the workshop price.
Updated
The topic guide : Truffle hunting with dogs
Choose a shared outing or individual places
A collective outing brings the group together on an agreed date. Discounted group pricing is determined after contact and confirmed in the quotation. Individual gift places need their own validity and booking terms. Choose the format before comparing prices.
Staff committees and businesses can request a private booking with a quotation and invoice. Hosting is organised in groups of 15, including adults and children: up to two groups 09:00–12:00 and two groups 14:00–17:00, with a maximum of 60 people per day subject to confirmed staffing. More than 60 require several half-days or dates agreed with the House. The quotation confirms numbers, time slots and arrangements; no booking is automatic.
You take part in searching with Lala and lifting truffles from the soil, following the host’s instructions. Participation is part of the workshop; finding truffles is not guaranteed.
Budget for the whole outing
The individual reference price is €99 including VAT per person for three hours. The group outing is priced by quotation according to party size, season and the confirmed programme. Budget separately for transport and any additional services not included in the quotation.
To split the cost, take the accepted quotation total including VAT and subtract the contribution agreed by the staff committee. Divide the balance by the number of paying participants, following the committee’s rules. This is a budgeting method, not an entitlement to funding or tax exemption. The organiser checks its scheme with its usual adviser.
Prepare for everyone’s visit
Allow about an hour walking on potentially wet or uneven ground, wearing suitable shoes. Explanations are in French only. Winter hunting depends on maturity and the ground; in heavy rain we agree a rescheduled date at no extra charge. Share these practical points before registration and tell us about access needs.
Share practical access requirements without medical records or an employee name list for the initial quotation. Mention dietary requirements and minors. An alcohol-free option accompanies the tasting; wine is for adults aged eighteen and over.
Request a usable quotation
Adapt this enquiry: ‘We are planning a private outing for 30 people. Could you suggest two dates during the season? We would arrive by coach and our group can follow the workshop in French. Please confirm the drop-off point, route, total price including tax and rescheduling or cancellation terms.’ Add your contact details and access or dietary needs. Workshops are led in French only; coach access must be confirmed before booking.
Truffles found are not included in the workshop. Buying them is optional, separate from the session and subject to availability, up to 100 g per participant. Request a quotation for the proposed batch; its weight, price and collection or delivery terms are confirmed before payment. Bottles from our selection are sold separately.
Compare quotations without missing group costs
- Use the same group size and duration. Ask for a tax-inclusive total and distinguish tasting, meal and drinks. A three-hour activity does not mean a full lunch is included.
- Confirm coach drop-off and parking before paying a transport deposit. A meeting address does not establish coach access.
- Before inviting staff, confirm the session and rescheduling terms. Clearly state the activity length, ground to be covered and that explanations are in French. This helps people prepare and raise access needs before transport is committed.
From quotation to invitation: which details should you use?
Prepare registrations using the accepted quotation and the confirmations received. The table separates details still to request from the information you can then share with participants.
Scroll the table sideways to read every column.
| Information | During the enquiry | After confirmation |
|---|---|---|
| Date and group size | Suggest dates and count adults and children. | Use the date, time and group size agreed in the accepted proposal. |
| Amount each participant pays | Estimate the group budget and separate costs. | Use the quotation total and the contribution agreed by the French staff committee. The €99 reference alone does not determine the balance due. |
| Travel and meeting arrangements | Ask about access requirements and arrival arrangements, particularly for a coach. | Share the confirmed instructions with the people concerned. The precise meeting point is communicated individually. |
A message to complete after confirmation
Adapt this template to the accepted programme: ‘Our truffle-hunting outing in Suze-la-Rousse will take place on [confirmed date] at [confirmed time]. The workshop lasts three hours and explanations are in French only. Wear suitable footwear and expect about an hour of walking in the groves. The contribution is [amount agreed by the staff committee] per person. To register, contact [organiser and registration arrangements]. Meeting instructions will be sent individually.’
Replace every bracketed field with confirmed information before sharing the message. Include the rescheduling terms and travel arrangements agreed for your group; optional truffle and wine bottle purchases remain separate.
Prepare an enquiry for my group
The reference price is €99 per person including tax. A group discount may be agreed after contact, according to group size and programme. The quotation confirms the total before booking; truffles and wine remain optional, separate purchases.
Enquiries are welcome throughout the year, every day. The 2026–2027 calendar proposes truffle hunting from 15 November to 15 March, 09:00–12:00 or 14:00–17:00. Each group has up to 15 people; up to two groups per time slot means 30 per half-day and 60 per day, subject to confirmed staffing. More than 60 require several half-days or dates agreed by quotation. Once you accept, we confirm the appointment in Suze-la-Rousse and send the exact meeting point individually. An enquiry alone does not reserve any place.
The total is quoted according to group size and season.
Get a quotation for my groupSources and references
Our editorial approach
La Truffe française is responsible for these guides. Information about our offer comes from the House; technical resources cited in each article are identified separately.
A photographic account of a visit with Pascale and Lala documents our truffle-hunting practice. Université Populaire Tricastine also lists an activity to be led by Pascale on 15 January 2027, under that organiser’s own terms.